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Document management software allows companies to collect, organize and store files of any format. Its robust features facilitate seamless workflows and reduce manual data entry tasks. They also automate business processes. It also eliminates inconsistent information, communication issues and unproductive delays, all while helping teams work together without fear.
When they’re digitally sourced or scanned into a document management system documents can be labeled with metadata that allows users to find and categorize information easily. This can also simplify the lifecycle of documents, thanks to built-in workflows that can automatically move it through pre-defined steps to ensure the smoothest transition.
In a world where employees frequently work on projects outside of the office–whether it’s for a client meeting or project launch, or conference call, document management systems provide an integrated repository that makes it easy to access and share files from anywhere. It also makes it easier to search across various devices or cloud-based platforms or other platforms. This is a time-consuming procedure which can result in disappointment and missed opportunities.
Many document management systems provide an application for mobile devices that allows team members who are located in remote locations to quickly collect information, which is then transferred to the central repository when internet connectivity has been restored. With streamlined workflows, a secure interface and an intuitive user interface could help to boost productivity. Hightail, for example, offers a free plan as well as affordable options for creative businesses who rely on large video or image files. It also supports offline mode, which means that team members can continue working even without an internet connection and then upload their work once they return to work.